Chapter Rules
The Delta Kappa Gamma Society International
ARTICLE I - NAME OF THE CHAPTER
The name of this chapter as assigned by the State Executive Committee shall be Alpha
Pi Chapter of Texas State Organization of The Delta Kappa Gamma Society
International.
ARTICLE II - OBJECT/PURPOSE
The objective (or purpose) of Alpha Pi Chapter shall be to promote the Mission and
Purposes of The Delta Kappa Gamma Society International as found in the Constitution, Article II.
ARTICLE III - MEMBERSHIP
Section A. Classes of Membership
The membership of Alpha Pi Chapter shall be composed of active, reserve
and honorary members in accordance with the Constitution,
Article III and International Standing
Rules section 3.0. An active member shall participate in the activities of
the Society.
Section B. New Members
1. Chapter Authority - The chapter has authority to act in matters of
membership.
2. Recommendations - Recommendations for new members shall be submitted to
the Membership Committee by the January chapter meeting.
Election of New Members
a. Voting for new members shall be at the February chapter meeting.
b. Voting shall be by a two-thirds of the ballots cast.
3.Orientation of new members shall be held in March. The President and
the Membership Chairman shall see that nominees receive information through a
formal/informal orientation provided by the chapter membership.
Section C. Termination of Membership
1.Membership in the Society is terminated for non-payment of dues and fees, resignation, or
death.
2. No member may be terminated for non-payment of dues and fees without multiple contacts from chapter members, including a collaboration of the president, treasurer
and membership chair.
Section D. Membership Records
A continuous record of chapter membership shall be kept by the Treasurer and
Second Vice President. This includes names, membership numbers and dates for all
current and former members, new initiates, membership status and status changes
(ex: from active to reserve), termination with reason for dropping, transfers in
or out, and reinstatements.
Section E. Reinstatement
A former member shall be reinstated to membership upon written request. (Note: a reinstatement fee is no longer required, nor is there a chapter vote.)
ARTICLE IV - FINANCES
Section A. Governance of Finances
Where applicable, the Constitution, Article IV and International
Standing Rules, Section 4.0 shall govern Alpha Pi Chapter finances.
Section B. Annual Dues
Chapter dues and any assessments shall be established no later than the first meeting of
the fiscal year by majority vote of those at the meeting. - The amount of dues (and assessment, if your chapter has one) is recommended by the finance committee, and shall include international and state dues as established by
these organizations.
Section C. Financial Control
The Alpha Pi Chapter Finance Committee shall submit annually a proposed budget for
adoption by a majority vote of members present at the meeting. - All expenses shall be approved by the president prior to payment.
- Two signatures shall be required on all checks. The president and treasurer shall be authorized to sign checks on the chapter's account.
- An annual audit report shall be submitted by the finance committee to the executive
board at the May chapter meeting.
Section D. Special Funds - Special funds and/or awards may be established by majority vote of the
chapter. - A scholarship fee of $1.00 shall be paid annually by each active and reserve
member. - An Grant-in-Aide shall be awarded at the May meeting. Recommendations and
qualifications will be approved by the Scholarship Committee.
ARTICLE V—ORGANIZATION
Section A.
Chapter Rules
1. Alpha Pi Chapter Rules shall be consistent with the Constitution, International Standing Rules, State Bylaws, and State Rules.
2. Updated chapter rules shall be submitted to the state bylaws and rules
committee as required by state governing documents every 2 years by the chairman
of the constitution committee or whoever your chapter designates.
Section B. Area
Alpha Pi Chapter shall participate in the activities of Area17.
ARTICLE VI - OFFICERS AND RELATED
PERSONNEL
Section A. Officers
The officers of Alpha Pi Chapter shall be a president, a vice president,
a second vice president, secretary, and a corresponding secretary all elected by
the chapter in accordance with the Constitution, Article VI and International
Standing Rules 6.03.
Section B. Related
Personnel
The incoming president shall appoint a parliamentarian and the executive
board shall appoint the treasurer.
Section C. Duties
1. Chapter officers shall perform the duties enumerated in the Constitution,
Article VI.
2. The chapter president shall attend the State Executive Board meetings
and shall represent the chapter as a voting member.
If the president is unable to attend she shall appoint a representative
from the membership.
Section D. Nominations and Elections
1. Elections for chapter officers are held in even-numbered years.
2. Nominations for chapter officers and the new nominations committee
shall be made in even-numbered years by a nominations committee of three
members elected by a majority vote of members present at the November
meeting. The chairman of the nominations committee shall be named by the chapter president from those elected to the committee.
3. The nominations committee shall submit the name of at least one nominee
for each elective office position and at least three names for the new
nominations committee. Consent of each nominee must be obtained.
The slate with candidate qualifications shall be presented to the chapter members at the February meeting. Nominations may be made from the floor with the consent of the
nominee.
4.If there is only one nominee for an office, election may be by voice
vote and a majority of the votes cast, elects.
5. If there are two or more nominees for an office, election may be by
ballot vote and a majority of the votes cast, elects.
The nominations committee shall prepare the ballot and conduct the
election.
Section E. Term of office (see Constitution, Article VI,D,3)
1.The term of office for chapter officers shall be two years or until a
successor is named. No officer except the treasurer may serve in the same office longer than two terms in succession. Officers shall take office on July 1 following their
election.
2. The treasurer shall be selected by the executive board each biennium.
Section F. Vacancies
1.If a vacancy occurs in the office of president, the (first) vice
president shall become president.
2.If a vacancy occurs in other elective or appointed positions, the
president shall name a successor.
ARTICLE VII - EXECUTIVE BOARD
Section A. Members
1.The members of the executive board shall be the elected officers of the
chapter and the immediate past president.
2. Members ex officio of the executive board shall be the treasurer, with
vote, and the parliamentarian, without vote.
Section B. Duties
The duties of the executive board shall be those specified in the Constitution Article VII, Section C.
Section C. Meetings
1. The executive board shall meet at least twice annually.
2. All board members being notified, matters requiring immediate board
action may be voted upon by postal or electronic mail, or in an electronic
meeting wherein all members may simultaneously hear one another and participate
during the meeting. A majority
vote of board members shall be required for
action.
Section D. Quorum
A quorum shall be a majority of the voting members of the
board.
ARTICLE VIII - COMMITTEES
Section A. Standing Committees of Alpha Pi Chapter shall be:
1. Society Business: Archives, Chapter Rules, Ceremonies, Communications, Finance, Membership,
Necrology, Nominations, Yearbook.
2.Society Mission and Purposes: Achievement Awards, Scholarship,
Educational Excellence - which includes Global Awareness, Legislation, Music,
Personal and Professional Enrichment, Programs and Service Projects, and
Research.
3. Special Committees: Courtesy and Telephone
Section B. Selection of Committee Members
1. All committees shall be appointed by the chapter president except the
nominations committee.
2. The nominations committee is elected by the membership or appointed by
the members.
3.The president serves as member ex officio on all appointed
committees.
Section C. Committee Responsibilities
1.Chapter committees shall be responsible for any work represented by the
international committee descriptions in Constitution, Article VIII, Sections B
and C.
2. Chapter committees shall refer to State
Rules, Section 9.0, for additional
responsibilities.
3. Required reports of the work of chapter committees shall be prepared on
forms supplied by international headquarters and submitted to the person
designated on the forms by the stated deadline.
Section D. Voting
All members being notified, matters requiring immediate committee action
may be voted upon by postal or electronic mail, or in an electronic meeting
wherein all members may simultaneously hear one another and participate during
the meeting. A majority vote of
committee members shall be required for
action.
ARTICLE IX - CHAPTER MEETINGS
Section A. Meetings
1. Alpha Pi Chapter will have seven meetings each year.
2. Meetings dates and times will be established by the executive board and
published in the yearbook. Additional meetings/excursions may be scheduled as
needed.
Section B. Quorum
A quorum shall be one third chapter's active
membership.
ARTICLE X - PUBLICATIONS
Section A. Chapter Newsletter
Alpha Pi Chapter shall publish a newsletter, the Alpha Pi Gazette, at
least five times a year. It is distributed by email to all members and copies
are sent to designated state personnel.
Section B. Chapter Website
Alpha Pi Chapter shall maintain a website that is certified by the Society.
Section C. Special Publications
Any special publications must be approved by the chapter and or executive
board or president, however your chapter wants it) before
printing.
Section D. Approval of content
The chapter president shall approve the content of any publication
(newsletter, yearbook, brochure, article submitted to a news organization) prior
to its release.
ARTICLE XI - SPECIAL CHAPTER POLICIES
1. The first vice president is the chairman of the program committee (or
educational excellence committee).
2. The second vice president is the chairman of the yearbook committee.
3. The immediate past president is the chairman of the nominations committee.
4. The communications committee will publish a newsletter each month
before the monthly meetings.
5. The communications committee shall submit at least two articles per
year highlighting chapter activities to local news publications.
6. The editor of the newsletter is a member ex officio, without vote, of
the executive board.
7.The Founder's Day celebration shall include the following awards: 25 year members, recognition of members serving at the international, state or coordinating council level, chapter achievement award, those retiring this year, grant-in-aid recipient, scholarship recipient.
8. The courtesy committee shall operate by the following
guidelines:
a. In the event a member is ill at home, a card shall be sent.
b. In the event of a member's death, red roses will be provided at the
funeral service. A single red rose will be given to a member in the event of
death or a spouse or child or parent.
ARTICLE XII - PARLIAMENTARY AUTHORITY
Robert's Rules of Order Newly Revised (current edition) shall govern the proceedings of Alpha Pi Chapter in all cases not provided for in the Constitution, International Standing Rules, State Bylaws, State Rules, and these chapter rules.
ARTICLE XIII - AMENDMENTS
Section A. Provisions for Amendments
The Alpha Pi Chapter Rules may be amended by a two-thirds vote of members present and voting at a meeting following a thirty-day previous notice of the proposed amendment(s).
Section
B. Method of Amending
When an amendment(s) is to be considered, a written amendment shall be
presented at the previous meeting and also included in the newsletter (or sent
to all by email) prior to the meeting at which voting will take place. (Your
chapter specifies.)
ARTICLE
XIV - DISSOLUTION
In the event that it becomes necessary for Alpha Pi Chapter to dissolve, there must be strict adherence to the provisions of the Constitution, Article XIX, 3, and the State Rules,
Section 16.2.
revised 2022-Deborah Shidemantle
these organizations.
Section C. Financial Control
The Alpha Pi Chapter Finance Committee shall submit annually a proposed budget for
adoption by a majority vote of members present at the meeting.
- All expenses shall be approved by the president prior to payment.
- Two signatures shall be required on all checks. The president and treasurer shall be authorized to sign checks on the chapter's account.
- An annual audit report shall be submitted by the finance committee to the executive
board at the May chapter meeting.
chapter.
member.
qualifications will be approved by the Scholarship Committee.
ARTICLE V—ORGANIZATION
Section A.
Chapter Rules
1. Alpha Pi Chapter Rules shall be consistent with the Constitution, International Standing Rules, State Bylaws, and State Rules.
2. Updated chapter rules shall be submitted to the state bylaws and rules
committee as required by state governing documents every 2 years by the chairman
of the constitution committee or whoever your chapter designates.
Section B. Area
Alpha Pi Chapter shall participate in the activities of Area17.
ARTICLE VI - OFFICERS AND RELATED
PERSONNEL
Section A. Officers
The officers of Alpha Pi Chapter shall be a president, a vice president,
a second vice president, secretary, and a corresponding secretary all elected by
the chapter in accordance with the Constitution, Article VI and International
Standing Rules 6.03.
Section B. Related
Personnel
The incoming president shall appoint a parliamentarian and the executive
board shall appoint the treasurer.
Section C. Duties
1. Chapter officers shall perform the duties enumerated in the Constitution,
Article VI.
2. The chapter president shall attend the State Executive Board meetings
and shall represent the chapter as a voting member.
If the president is unable to attend she shall appoint a representative
from the membership.
Section D. Nominations and Elections
1. Elections for chapter officers are held in even-numbered years.
2. Nominations for chapter officers and the new nominations committee
shall be made in even-numbered years by a nominations committee of three
members elected by a majority vote of members present at the November
meeting. The chairman of the nominations committee shall be named by the chapter president from those elected to the committee.
3. The nominations committee shall submit the name of at least one nominee
for each elective office position and at least three names for the new
nominations committee. Consent of each nominee must be obtained.
The slate with candidate qualifications shall be presented to the chapter members at the February meeting. Nominations may be made from the floor with the consent of the
nominee.
4.If there is only one nominee for an office, election may be by voice
vote and a majority of the votes cast, elects.
5. If there are two or more nominees for an office, election may be by
ballot vote and a majority of the votes cast, elects.
The nominations committee shall prepare the ballot and conduct the
election.
Section E. Term of office (see Constitution, Article VI,D,3)
1.The term of office for chapter officers shall be two years or until a
successor is named. No officer except the treasurer may serve in the same office longer than two terms in succession. Officers shall take office on July 1 following their
election.
2. The treasurer shall be selected by the executive board each biennium.
Section F. Vacancies
1.If a vacancy occurs in the office of president, the (first) vice
president shall become president.
2.If a vacancy occurs in other elective or appointed positions, the
president shall name a successor.
ARTICLE VII - EXECUTIVE BOARD
Section A. Members
1.The members of the executive board shall be the elected officers of the
chapter and the immediate past president.
2. Members ex officio of the executive board shall be the treasurer, with
vote, and the parliamentarian, without vote.
Section B. Duties
The duties of the executive board shall be those specified in the Constitution Article VII, Section C.
Section C. Meetings
1. The executive board shall meet at least twice annually.
2. All board members being notified, matters requiring immediate board
action may be voted upon by postal or electronic mail, or in an electronic
meeting wherein all members may simultaneously hear one another and participate
during the meeting. A majority
vote of board members shall be required for
action.
Section D. Quorum
A quorum shall be a majority of the voting members of the
board.
ARTICLE VIII - COMMITTEES
Section A. Standing Committees of Alpha Pi Chapter shall be:
1. Society Business: Archives, Chapter Rules, Ceremonies, Communications, Finance, Membership,
Necrology, Nominations, Yearbook.
2.Society Mission and Purposes: Achievement Awards, Scholarship,
Educational Excellence - which includes Global Awareness, Legislation, Music,
Personal and Professional Enrichment, Programs and Service Projects, and
Research.
3. Special Committees: Courtesy and Telephone
Section B. Selection of Committee Members
1. All committees shall be appointed by the chapter president except the
nominations committee.
2. The nominations committee is elected by the membership or appointed by
the members.
3.The president serves as member ex officio on all appointed
committees.
Last revision: September 27, 2022
Webmaster: Charlotte Nyman
Webmaster: Charlotte Nyman